ARTICLE
VII - MEMBERSHIP AND FEES
1.
All residents occupying property in the Meadowbrook Glens
subdivision shall be members of the Association. Each household in
good standing shall be entitled to cast a maximum of two votes, in
person (one per person) at all general membership meetings of the
Association.
2. The annual household membership fee shall be $24.00 plus the
cost of rubbish removal, composting and recycling. The fees shall
be payable in advance on a semi-annual basis and shall be deemed
due on the first day of January and July of each year. Payment
constitutes membership in good standing. All fees outstanding
thirty days beyond the due date shall be considered delinquent.
Households in a delinquent status forfeit all rights and
privileges of the Association. Payment of current fees reinstates
membership in good standing. Membership fees shall be pro-rated on
an equal monthly basis for all new members households.
ARTICLE
VIII - OFFICERS AND DIRECTORS
1.
The officers shall consist of President, Vice President, Secretary
and Treasurer, serving a term of one year, and only members in
good standing may hold office.
2. In addition to the officers listed above, there shall be nine
directors elected to a term of two years. All candidates for the
office of director shall be members in good standing.
3. Each section of Meadowbrook Glens subdivision shall be
represented by at least two members on the Board of Directors,
however, if there are not sufficient nominations made to satisfy
this requirement, then the directors may be chosen at an at-large
basis from other sections of the subdivision.
4. The candidate receiving the highest number of votes cast for
that office shall fill each officer and Directors' position.
5. The outgoing past-president shall serve one year as a honorary
voting member of the Board of Directors.
ARTICLE
IX - DUTIES AND RESPONSIBILITIES
1.
The President shall be chief executive officer of the Association
and chairman of the Board of Directors. He or she shall preside at
all meetings of the Association and of the Board of Directors. He
or she shall appoint a committee when necessary to take care of
any endeavor with the approval of the Board of Directors.
2. The Vice President shall fulfill all the duties of the
President in case of the absence or disability of the latter.
3. The Secretary shall have charge of the official records of the
Association, except those specifically placed elsewhere by the
Board. The Secretary shall issue notices and keep minutes of all
meetings of the Association and the Board of Directors. The
minutes shall be kept in books belonging to the Association and
shall be open for inspection by any member in good standing. The
Secretary shall file any reports required by law and handle all
official correspondence.
4. The Treasurer shall have custody of all funds and securities of
the Association and shall receive and disburse monies under the
direction of the Board. The Treasurer shall keep financial records
of the Association and make a full written report at each meeting.
All accounts shall be kept in books or software belonging to the
Association and shall be open to inspection by the Director or any
member in good standing. The Treasurer shall be responsible for
submitting a budget and current records of membership of the
association to the Board for the January Board meeting. The
Association shall furnish bond for the office of Treasurer.
ARTICLE
X - BOARD OF DIRECTORS
1.
The directors, together with the officers listed above, shall
constitute the Board of Directors. The Board of Directors shall
manage the business and property of the Association.
2. The Board of Directors shall meet at least once a month or as
needed on an established meeting day. Special meetings of the
Board of Directors may be held at any time at the call of the
President or by mutual agreement of a majority of Board members or
upon written request of 5 percent of the members in good standing
of the Association. All regularly scheduled meetings of the Board
of Directors shall be open to all members in good standing of the
Association.
3. A quorum for transacting business at any regular or special
meeting of the Board of Directors shall consist of a majority of
the Board.
4. The Board of Directors shall also receive individual copies of
the minutes of all regular and special meetings for consideration
and personal analysis.
5. A vacancy on the Board of Directors shall be filled at the next
regular meeting of the Board of Directors if possible. The person
selected to serve the unexpired term must be a member in good
standing and must win the majority vote of the Directors present
and voting.
6. No officer or director except for those employed as newsletter
editor or rubbish removal liaison shall receive compensation from
the Association for any services performed. The Board of Directors
may employ administrative and/or technical personnel and fix their
salary as deemed necessary. These people will hold their positions
at the pleasure of the Board of Directors.
7. A member of the Board of Directors may voluntarily resign by
submitting a resignation at any regular meeting of the Board or by
notifying the Secretary. The Secretary shall announce the
resignation at the next regular Board meeting.
ARTICLE
XI - FINANCES
1.
The fiscal year of the Association shall begin January 1st
and end December 31st. The funds of the Association
shall be deposited in the name of the Association in such bank or
banks approved by the Board of Directors. It is preferable that
all deposits be made in a bank within the city of Novi.
2. Funds for the Association shall be withdrawn only on the check
of the Association, signed by the Treasurer and countersigned by
the President, Vice President or Secretary. Upon the absence of
the Treasurer, the Board of Directors may appoint an alternate.
Checks shall not be drawn for amounts exceeding the budgeted
amount without approval from a majority of the Board of Directors.
The Board of Directors shall not authorize individual expenditures
exceeding the sum of $900 each with the exception of the rubbish
collection and insurance payment, without a vote of the members in
good standing at a regular or special meting.
3. A certified public accountant shall perform a review of the
records of the Association on a regular basis or at additional
intervals as required by the Board of Directors. The CPA shall
forward the results of the review directly to the President of the
Association.
ARTICLE
XII - MEETINGS
1.
The Fall general membership meeting of the Association shall be
held annually, the time and place within Oakland County, State of
Michigan, to be fixed by the Board of Directors one month in
advance with at least two weeks notice given to the general
membership.
2. Special meetings of the Association may be held at any time
upon the call of the majority of the Board of Directors or if
required in writing, by 5 percent of the members in good standing.
3. A majority of member households present and in good standing
shall be authorized to approve the business of the Association at
the general membership meeting.
4. The Secretary shall, via the Association newsletter, give
written notice of the time, place and purpose of all membership
meetings of the Association at least five days prior to the date
of such meetings.
5. The order of business at the annual Fall meeting of members in
good standing shall be as follows:
· Sign In
· Call to Order by the President
· Approval of the minutes of the preceding meeting
· Report of officers
· Election of officers and directors
· Transaction of other business
· Adjournment
In the absence of any objections, the presiding officer may vary
the order of business at his or her discretion.
6. The election of officers shall take place at the Fall general
membership meeting. The selected officers shall take office
effective November 1st. Each candidate who received a
plurality of the votes cast shall be declared elected to the
office for which said votes are cast. Nominations may be made from
the floor at the Fall general membership meeting.
ARTICLE
XIII - AMENDMENTS
The
By Laws may be amended by an affirmative vote of 70 percent of the
Board of Directors and approval by a majority of the member
households in good standing at any general membership or special
meeting of the Association. Notice of proposed amendments must be
published at least two weeks prior to any general or special
meeting.
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